Managing School Operations and Resources
A leader effectively directs operations and manages resources.
Scheduling
I have planned and adjusted the school schedule to meet our busing times and the required maximum teaching hours, the minimum required instructional hours, and the maximum hours worked. Once the schedule is released we ask staff for corrections if we have double booked a class or location. We also listen for improvements that can be made. For example, we have tried to chunk music classes so that the teacher can have instruments placed out for three grade 6 classes in a row. We have mad similar adjustments for Physical Education classes. This allows our staff to be more efficient in the planning and teaching.
Supervision is a difficult area to achieve balance. every teacher wants different schedules and see different assignments as optimal. In our first year, I surveyed the staff and asked them what they believe was the best supervision assignment for them. In our second year, I created a frame work and told each member to assign them selves between 110 and 120 minutes per week. Heading into our third year, I have asked the staff what method they preferred. I find it interesting that the teachers preferred to select their assignments and the educational assistants preferred to have the supervision component assigned as part of the greater work day.
To aid in communication and promote best practices, I have staff review a map of the assigned areas and embed the image into the staff supervision schedule.
This is the image I created to give to staff to clarify which supervisor should be in each location. As our team develops and our students change this will be adjusted.
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I created this image for the staff to use when discussing expectations and boundaries with their students on the first few days of school.
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Educational Assistant Hours of Work
Educational assistants report their planned absences to me and I work to help them find coverage when necessary. Our school principal still signs off on days that need to be approved, but I handle the day to day scheduling, schedule adjustment, planning for the years hours with the district Pay and Benefits Coordinator.
